Grades and Academic Standing
Office of the Registrar
Emiko Sanchez, Director
The Registrar is responsible for maintaining and managing the academic records of all current and former students – from the time of their admission to graduation and thereafter. One of the main functions of The Registrar is to ensure that a student has finished the necessary requirements for completion of their degree or certificate. The Registrar is the certifying officer of the college and is mandated to preserve the college, state and federal regulations governing the college and university. The office’s goal is to provide students, faculty and staff of the college with the best possible service in support of the teaching and learning missions of the college.
The Registrar’s Office primary functions are:
REGISTRATION; CHANGE OF CLASSES AND WITHDRAWALS
The Registrar serves the Queensborough population by assisting students in using CUNYfirst and Schedule Builder to register, as well as adding/dropping and withdrawing from classes. CUNYfirst and Schedule Builder may be used securely through any internet access. The Registrar’s office provides self-service assistance and computers for students to access these CUNYfirst/Schedule Builder functions.
TRANSCRIPTS AND VERIFICATION OF ENROLLMENT
The Registrar sends by mail or email, for a university fee (for Non-CUNY institutions), an official transcript of a student’s academic record to another institution (or third party) provided the student has given proper authorization. Students may also print student copies of their transcript through their CUNYfirst account. The Registrar issues official verification of enrollment letters for reasons of health insurance, employment, loan deferments, or to show proof of academic standing for enrollment in another institution.
CHANGE OF CURRICULUM/PLAN
The Registrar’s Office processes requests for change of majors until the third week of each regular academic semester. (See Calendar for exact date.) Students must meet with an academic adviser to change their major.
DEGREE WORKS – STUDENT ACCESSIBLE DEGREE AUDIT SYSTEM
The Registrar maintains the DegreeWorks system which establishes graduation requirements for students in an online database available to the college community through the CUNYfirst Student Services Center.
E-PERMIT FOR DEGREE STUDENTS IN GOOD ACADEMIC STANDING
Approve and issue E-permits and permits for matriculated students to attend another CUNY or non-CUNY college.
NEW YORK CITY AND STATE RESIDENCY
The Registrar reviews documents of Continuing Students for proof of New York City and State residency; students who are residents qualify for a lower tuition rate.
Maintain the college’s schedule of classes, which appears in CUNYfirst and Schedule Builder. The Registrar also schedules rooms for college classes and special events.